Every organization has a set of policies that outlines the expectations of employees’ behaviors at the workplace. These are called Codes of Conduct. These govern an employee’s interactions with their colleagues, supervisors, and the organization.
 
The Code of Conduct is generally stated at the beginning of an employee handbook. Depending on the organization this can include a variety of policies. The employees’ feedback and suggestions are accepted in most organizations. But, the expectation is that employees will follow the Code of Conduct. The purpose of the Code of Conduct is to create a well-organized, respectful and collaborative environment.
 
Company employees are bound by their contract to follow the employee Code of Conduct while performing their duties. Here are some of the common components of an Employee Code of Conduct Policy.
 
Employment Regulations
 
The company’s policies are designed to follow the applicable Canadian federal and provincial regulations and laws. In cases where the company has not expressed its own policy, the applicable government standards will apply.
 
Protection of Personal Information and Privacy
 
This describes how the company collects, uses, and discloses employee’s personal information. It will also outline
 
Respectful Workplace
 
This policy will define what is harassment and what is not. It needs to include employee’s rights and responsibilities and employer’s responsibilities. It should provide procedures for complaints of harassment. And outlines expected processes for corrective and follow-up actions.
 
Intoxication / Drug & Alcohol Use
 
This policy describes the company’s commitment to the health, safety, and wellness of its employees. This responsibility includes ensuring a work environment that is free of drugs and alcohol.
 
Protection of Confidential Information
 
Employees have a responsibility to use good judgment and to safeguard sensitive company information. This policy will outline what is considered confidential or proprietary information. Companies also include the need to protect confidential information after the employment ends. Employees have a continuing obligation to not reveal the company’s confidential or proprietary information
 
Protection of Company Property
 
This policy outlines the expectations from employees to protect company facilities and other material property from damage and vandalism, whenever possible.
 
Conflict of Interest
 
A conflict of interest is a situation that creates a risk where employee’s judgment or actions about their official duties could be influenced by private interest. This policy should list down situations that have a potential for conflict of interest. It should also direct employees what is the expected behavior from an employee in case of a conflict of interest.
 
Personal Appearance
 
All employees must follow the company’s dress code and personal appearance guidelines.
 
Gifts Policies
 
The company provides guidelines for the exchange of minor gifts and gratuities as a normal part of the business. There are instructions and conditions on which items are acceptable as gifts. It also clarifies that the company prohibits briberies for the benefit of any external or internal party.
 
Leave and Work Schedule
 
Employees should follow their schedules. The company will outline time off policies. It will also instruct on attendance expectations.
 
Company Social Events
 
The company will provide a friendly, safe and healthy work environment. It will promote a high level of job satisfaction in a respectful atmosphere. It will also provide guidelines of expected conduct at company-sponsored social events. This is to encourage and strengthen the relationships within employees.
 
Computer, Email, Cell Phone, and Network Use
 
Computers and network access enable employees to do their jobs. The company owns the employee’s work computer and any information created, stored, or sent from it. Thus, the company reserves the right to check the employee’s work computer and network activities and to inspect electronic files, if a need arises. The policies will also specify the acceptable use of the company’s network and company-provided cell phones.
 
Social Media
 
This policy establishes the standard for maintaining the company’s social media brand position and brand integrity. It provides guidelines to employees if they are using any social media account created for business purposes. It may also provide guidelines to employees to ensure that their online activities do not interfere with professionalism and commitment towards the company.

 

If you need help with your policies and processes, please contact us for a free consultation.